Re: [nc-budget] NEXT STEPS IN THE ADMINISTRATION OF DNSO VOLUNTARY FUND

["Erica Roberts" <erica.roberts@bigpond.com>]

Hi Vanny,

I am currently concluding negotiations with recruitment/selection
consultants and will certainly provide details of the agreement and company
profile to the Search Committee before seeking any commitment of funds.  As
you know, the objective is an administrative one - ie: to appoint  a
professional selection consultant who is both experienced in managing
objective and transparent selection processes and willing to perform the
task within budget.
While it is not realistic (because of the time and effort involved to have a
global search for such a consultant), once I have completed
negotiations on the selection consultants fee structure, I will certainly
forward their profile and fee structure for the information f the
Search committee. (I had expected to do that last week, but holidays and
sickness have resulted in some delay.) I expect to be able to forward this
later today so that you will have the opportunity to comment if you feel my
selection is inappropriate.

More importantly, please be assured that :
*you will have the opportunity to comment on and amend a draft  RFP before
it is finalised and published ;and
* you will be provided with a full report on the consultant's final ranking
of the applicants against the agreed selection criteria.

You may be interested to note that, as I indicated earlier,  our requirment
for a global search
process introduces complexities and additional risks for the selection
cnsultant. Thus, while many selection/recruitment companies are happy to
assure me that, for a cost of $US5k,  they would guarantee to find somone
well able to provide the required services, our requirement that the search
process is global and undertaken thru our web site (with emails to
constituencies), signifcantly increases both the risks and costs.  (This is
primarily because the global  search process makes it  is very difficult to
predict or control the likely number of applicants and quality of
applications.  Consequently, the time (and cost) required for the consultant
to respond to the applicants, filter unsuitable applicants  and rank
suitable applicants against the selection criteria is difficult to predict
or control.)

Please let me know if you have any other concerns or feel that there is
something I have failed to address.

erica

----- Original Message -----
From: "Nilda Vany Martinez Grajales" <vany@sdnp.org.pa>
To: "Erica Roberts" <erica.roberts@bigpond.com>; <cgomes@verisign.com>;
"Elisabeth Porteneuve" <Elisabeth.Porteneuve@cetp.ipsl.fr>;
<nc-budget@dnso.org>
Sent: Saturday, April 21, 2001 12:31 AM
Subject: Re: [nc-budget] NEXT STEPS IN THE ADMINISTRATION OF DNSO VOLUNTARY
FUND


Hi Erica:

I didn't know it was hired the consultant already.

Lets recapitulate:

1.  In Melbourne I was told by Roger (and you can verify the minutes) that
there was a plan to hire (in future terms) a Consultant.   I also was told
that
the Search Committee will develop the curriculum of such consultant.   I
asked
why we don't do by ourself the work of this consultant-planned-to-hire and
Roger told me because a "transparency" issue.

2. And, now I am surprised that a such a consultant was hired already, no
one
developed any process of search such consultant, for example, announcing it
in
the DNSO webpages that the NC had applications opened to hire such
consultant,
and no process of even develop such curriculum was done!!!!

3. I felt like things wasn't explained clear to me how things are working
here.

Note: I don't have any objection with the cost of such consultancy.

I ask to all of you, for the future, to make things clear.  You knew and I
am
new in the Names Council.  I don't know which decisions was taken already.
I don't know what actions was taken already.   And in order to inform
myself,
then I have to read virtually mail by mail sent to the NC-mailing list in
order
to find the information I need to know?  It is impossible to do this in a
short
time.

And now, please, Erica, I think it would be very nice that the consultant
provide his/her profile to us.   How is that we hire a consultant and we
don't
his/her profile (even if it is for free)?  I would appreciate that such
profile
be sent to the Search Commitee.  I mean, just for the records.

Cheers
Vany



El jue, 19 abr 2001, Erica Roberts escribió:
> Hi Vanny,
> This is for the fee for the selection/recruitment consultant as discussed
> earlier. The consultant is responsible for ensuring a fair, professiona
and
> non-discriminatory selection process.
> NB:  This fee is very low for a global selection process and we are
> fortunate to find experienced professionals willing to cut their normal
> rates for us.
>
> erica
> ----- Original Message -----
> From: "Nilda Vany Martinez Grajales" <vany@sdnp.org.pa>
> To: "Cochetti, Roger" <RCochetti@verisign.com>
> Cc: "'Erica Roberts'" <erica.roberts@bigpond.com>; <nc-budget@dnso.org>
> Sent: Friday, April 20, 2001 3:50 AM
> Subject: RE: [nc-budget] NEXT STEPS IN THE ADMINISTRATION OF DNSO
VOLUNTARY
> FUND
>
>
> > Hi Erica and Roger:
> >
> > Anyone can please, explain to me, who is this consultant?  What service
is
> > this person perfoming to the Names Council?  I understand this is not
the
> > same "consultant" that NC is planning to hire for evaluation of Web
> > services to be hired by the NC for DNSO website.
> >
> > Cheers
> > Vany
> >
> >
> > On Wed, 18 Apr 2001, Cochetti, Roger wrote:
> >
> > > ICANN management has already been advised that up to $5,000 of these
> funds
> > > have been authorized and that your Subcommittee, represented by you as
> > > Chair, are authorized to designate the payee.
> > >
> > > I would send a note to Louis Touton giving him payment instructions
and
> copy
> > > the Budget Committee
> > >
> > >
> > > -----Original Message-----
> > > From: Erica Roberts [mailto:erica.roberts@bigpond.com]
> > > Sent: Monday, April 16, 2001 2:33 PM
> > > To: Cochetti, Roger; nc-budget@dnso.org
> > > Subject: Re: [nc-budget] NEXT STEPS IN THE ADMINISTRATION OF DNSO
> > > VOLUNTARY FUND
> > >
> > >
> > > Agreed - however the expenditure delegations should be confined to
> > > expenditure of funds allocated in the NC budget.
> > > I will need to pay the consultant shortly and would appreciate
guidance
> on
> > > how to arrange payment.
> > >
> > > erica
> > > ----- Original Message -----
> > > From: "Cochetti, Roger" <RCochetti@verisign.com>
> > > To: <nc-budget@dnso.org>
> > > Sent: Tuesday, April 17, 2001 8:51 AM
> > > Subject: [nc-budget] NEXT STEPS IN THE ADMINISTRATION OF DNSO
VOLUNTARY
> FUND
> > >
> > >
> > > > I believe that we now have an agreement in principal with ICANN
> management
> > > > over the administration of the funds that will be voluntarily
> collected,
> > > > which should now pave the way for our actual solicitation of
> donations.
> > > >
> > > > I will ask ICANN management to draft an MOU that describes in
greater
> > > detail
> > > > how the funds will be administered for us by them, addressing
> > > specifically:
> > > >
> > > > *to whom checks should be made payable
> > > > *what reports we will receive on the condition of the funds
> > > > *to whom we should address instructions on disbursements
> > > > *how long we should expect it to take for such instructions to be
> executed
> > > > *how ICANN management will advise us if they conclude that they
cannot
> > > > comply with a disbursement instruction
> > > >
> > > > If you have any thought son any additional areas in which we need
> > > > clarification from ICANN management, please let me know asap.
> > > >
> > > > In addition, I believe that we now need a Names Council Resolution
> that
> > > sets
> > > > forth the procedures for authorizing disbursements of these funds
> (i.e.
> > > who
> > > > has the authority to instruct ICANN management to make a
> disbursement).
> > > My
> > > > suggestion is that the Names Council delegate to the Budget
Committee
> the
> > > > authority to authorize expenditures from (by majority vote of the
full
> > > > membership of the Committee) the voluntary funds of up to $10,000
and
> that
> > > > expenditures of greater than $10,000 be approved by the full Names
> > > Council.
> > > >
> > > > Separately, I believe that the Names Council should delegate the
same
> > > > limited spending authority to the Budget Committee for funds in the
> > > assessed
> > > > dues from the DNSO Constituencies.
> > > >
> > > > Without these delegations of authority, it could appear that every
> single
> > > > expenditure of both voluntary and assessed funds would require the
> > > approval
> > > > of the entire Council, which seems a great waste of their time,
> > > particularly
> > > > since the Council already approved a budget.
> > > >
> > > > Rather than call another meeting of the Budget Committee to discuss
> these
> > > > two proposals (two delegations of authority from the Council to the
> > > > Committee) I thought I'd circulate them and ask for your comment.
> > > >
> > > > Thanks
> > > >
> > > >
> > > >
> > > >
> > > >
> > > >
> > > > -----Original Message-----
> > > > From: M. Stuart Lynn [mailto:lynn@icann.org]
> > > > Sent: Thursday, April 12, 2001 11:15 PM
> > > > To: Cochetti, Roger; Louis Touton (E-mail)
> > > > Cc: 'nc-budget@dnso.org'
> > > > Subject: [nc-budget] Re: PROPOSAL FROM NAMES COUNCIL BUDGET
COMMITTEE
> ON
> > > > THE ADMINISTRATIO N OF DNSO VOLUNTARY FUND
> > > >
> > > >
> > > > Dear Roger:
> > > >
> > > > Thank you for your letter conveying the Names Council resolution
> > > > regarding ICANN administration of DNSO funds. Louis and I would like
> > > > to confirm that we accept both the Names Council's understanding of
> > > > ICANN's offer and acknowledge the Council's acceptance of our offer.
> > > >
> > > > We look forward to being of service to the Names Council in this
> regard.
> > > >
> > > > Stuart
> > > >
> > > > At 12:19 PM -0400 4/9/01, Cochetti, Roger wrote:
> > > > >Stuart and Louis-
> > > > >
> > > > >As you will recall, over the past several months, the DNSO Names
> > > Council's
> > > > >Budget Committee has been designing a structure for the
> administration of
> > > > >the funds that we expect to be voluntarily donated later this year
to
> the
> > > > >DNSO. During our consideration of this subject, ICANN management
> > > > represented
> > > > >to us that it would be willing to enter into an agreement with the
> Names
> > > > >Council under which ICANN management would be willing to serve as a
> > > > >custodian for the DNSO of the funds that are voluntarily donated to
> the
> > > > >DNSO.  Under this custodial relationship, as the Budget Committee
> > > discussed
> > > > >it with ICANN management, ICANN management would be responsible for
> > > > >faithfully executing financial decisions of the Names Council or
its
> > > > >designee, unless ICANN management feels that the execution by ICANN
> > > > >management of any particular instruction would either be illegal or
> would
> > > > >jeopardize ICANN's tax exempt status.  These decisions would mainly
> > > involve
> > > > >the deposit or release of funds donated to the DNSO.
> > > > >
> > > > >The Council has asked the Committee to resolve this administrative
> matter
> > > > >quickly in order that the solicitation and generation of funds for
> the
> > > > >voluntary fund can get underway.  Accordingly, the NC Budget
> Committee
> > > > >approved the attached resolution last week in which we accept
ICANN's
> > > offer
> > > > >to administer these voluntarily-collected funds under defined
> > > > circumstances.
> > > > >Because we are anxious to proceed with this matter, the Committee
> asks
> > > that
> > > > >you both confirm that you accept our understanding of your offer;
and
> > > > >acknowledge our acceptance of your offer within five days of today.
> > > > >
> > > > >As an aside, I would note that the administration of these
voluntary
> > > funds
> > > > >is distinct from  -- but not entirely un-related to -- the
> administration
> > > > of
> > > > >the funds that are collected from the DNSO Constituencies for dues
> > > payments
> > > > >to the DNSO.  The funds generated by the dues paid annually by the
> DNSO's
> > > > >seven Constituencies have been administered by ICANN management
since
> > > 1999
> > > > >(without any formal agreement) and the Budget Committee will now
> begin an
> > > > >examination of the administration of the funds generated by
assessed
> > > > >Constituency dues.
> > > > >
> > > > >Thanks for your cooperation on this,
> > > > >
> > > > >Roger Cochetti,
> > > > >Chair
> > > > >Names Council Budget Committee
> > > > >
> > > > >
> > > >
> > >
>
>===========================================================================
> > > > =
> > > > >=========================================
> > > > >
> > > > >
> > > > >
> > > > >The NC Budget Committee resolves to accept the offer by ICANN to
> > > administer
> > > > >DNSO funds on the understanding that:
> > > > >* ICANN will charge no administration fee
> > > > >* ICANN management will dispense these funds according to
> instructions
> > > > >from the Names Council or its designee, unless ICANN formally
> notifies
> > > the
> > > > >Names Council and its Budget Committee that  to do so would either
be
> > > > >illegal or jeopardize ICANN's tax status.
> > > > >
> > > > >To ensure that arrangements for the administration of DNSO funds
are
> > > > >completed in a timely manner, the Budget Committee requests ICANN
> > > > >confirmation within 5 days to the arrangements outlined above.
> > > > >
> > > > >The Budget Committee further resolves that, in the event that ICANN
> is no
> > > > >longer willing to manage DNSO funds, it will  proceed with the
> > > > establishment
> > > > >of a custodial relationship for its voluntary funds by a non-profit
> > > > >corporation that would be organized in, and under the laws of,
> France;
> > > > >recognizing that this French non-profit organization may establish
a
> bank
> > > > >account for the DNSO's voluntary fund with a bank either inside or
> > > > >outside of France.
> > > >
> > > > --
> > > >
> > > > __________________
> > > > Stuart Lynn
> > > > President and CEO
> > > > ICANN
> > > > 4676 Admiralty Way, Suite 330
> > > > Marina del Rey, CA 90292
> > > > Tel: 310-823-9358
> > > > Fax: 310-823-8649
> > > > Email: lynn@icann.org
> > >
> >
> > --
> > Nilda Vany Martinez Grajales
> > IT Specialist
> > Sustainable Development Networking Programme/Panama
> > Tel: (507) 230-4011 ext 213
> > Fax: (507) 230-3455
> > e-mail: vany@sdnp.org.pa
> > http://www.sdnp.org.pa
> >
--
Nilda Vany Martinez Grajales
IT Specialist
Sustainable Development Networking Programme/Panama
Tel: (507) 230-4011 exrt 213
Fax: (507) 230-3455
e-mail:  vany@sdnp.org.pa
http://www.sdnp.org.pa