Re: [nc-budget] NEXT STEPS IN THE ADMINISTRATION OF DNSO VOLUNTARY FUND

["Erica Roberts" <erica.roberts@bigpond.com>]

Hi Vanny,
This is for the fee for the selection/recruitment consultant as discussed
earlier. The consultant is responsible for ensuring a fair, professiona and
non-discriminatory selection process.
NB:  This fee is very low for a global selection process and we are
fortunate to find experienced professionals willing to cut their normal
rates for us.

erica
----- Original Message -----
From: "Nilda Vany Martinez Grajales" <vany@sdnp.org.pa>
To: "Cochetti, Roger" <RCochetti@verisign.com>
Cc: "'Erica Roberts'" <erica.roberts@bigpond.com>; <nc-budget@dnso.org>
Sent: Friday, April 20, 2001 3:50 AM
Subject: RE: [nc-budget] NEXT STEPS IN THE ADMINISTRATION OF DNSO VOLUNTARY
FUND


> Hi Erica and Roger:
>
> Anyone can please, explain to me, who is this consultant?  What service is
> this person perfoming to the Names Council?  I understand this is not the
> same "consultant" that NC is planning to hire for evaluation of Web
> services to be hired by the NC for DNSO website.
>
> Cheers
> Vany
>
>
> On Wed, 18 Apr 2001, Cochetti, Roger wrote:
>
> > ICANN management has already been advised that up to $5,000 of these
funds
> > have been authorized and that your Subcommittee, represented by you as
> > Chair, are authorized to designate the payee.
> >
> > I would send a note to Louis Touton giving him payment instructions and
copy
> > the Budget Committee
> >
> >
> > -----Original Message-----
> > From: Erica Roberts [mailto:erica.roberts@bigpond.com]
> > Sent: Monday, April 16, 2001 2:33 PM
> > To: Cochetti, Roger; nc-budget@dnso.org
> > Subject: Re: [nc-budget] NEXT STEPS IN THE ADMINISTRATION OF DNSO
> > VOLUNTARY FUND
> >
> >
> > Agreed - however the expenditure delegations should be confined to
> > expenditure of funds allocated in the NC budget.
> > I will need to pay the consultant shortly and would appreciate guidance
on
> > how to arrange payment.
> >
> > erica
> > ----- Original Message -----
> > From: "Cochetti, Roger" <RCochetti@verisign.com>
> > To: <nc-budget@dnso.org>
> > Sent: Tuesday, April 17, 2001 8:51 AM
> > Subject: [nc-budget] NEXT STEPS IN THE ADMINISTRATION OF DNSO VOLUNTARY
FUND
> >
> >
> > > I believe that we now have an agreement in principal with ICANN
management
> > > over the administration of the funds that will be voluntarily
collected,
> > > which should now pave the way for our actual solicitation of
donations.
> > >
> > > I will ask ICANN management to draft an MOU that describes in greater
> > detail
> > > how the funds will be administered for us by them, addressing
> > specifically:
> > >
> > > *to whom checks should be made payable
> > > *what reports we will receive on the condition of the funds
> > > *to whom we should address instructions on disbursements
> > > *how long we should expect it to take for such instructions to be
executed
> > > *how ICANN management will advise us if they conclude that they cannot
> > > comply with a disbursement instruction
> > >
> > > If you have any thought son any additional areas in which we need
> > > clarification from ICANN management, please let me know asap.
> > >
> > > In addition, I believe that we now need a Names Council Resolution
that
> > sets
> > > forth the procedures for authorizing disbursements of these funds
(i.e.
> > who
> > > has the authority to instruct ICANN management to make a
disbursement).
> > My
> > > suggestion is that the Names Council delegate to the Budget Committee
the
> > > authority to authorize expenditures from (by majority vote of the full
> > > membership of the Committee) the voluntary funds of up to $10,000 and
that
> > > expenditures of greater than $10,000 be approved by the full Names
> > Council.
> > >
> > > Separately, I believe that the Names Council should delegate the same
> > > limited spending authority to the Budget Committee for funds in the
> > assessed
> > > dues from the DNSO Constituencies.
> > >
> > > Without these delegations of authority, it could appear that every
single
> > > expenditure of both voluntary and assessed funds would require the
> > approval
> > > of the entire Council, which seems a great waste of their time,
> > particularly
> > > since the Council already approved a budget.
> > >
> > > Rather than call another meeting of the Budget Committee to discuss
these
> > > two proposals (two delegations of authority from the Council to the
> > > Committee) I thought I'd circulate them and ask for your comment.
> > >
> > > Thanks
> > >
> > >
> > >
> > >
> > >
> > >
> > > -----Original Message-----
> > > From: M. Stuart Lynn [mailto:lynn@icann.org]
> > > Sent: Thursday, April 12, 2001 11:15 PM
> > > To: Cochetti, Roger; Louis Touton (E-mail)
> > > Cc: 'nc-budget@dnso.org'
> > > Subject: [nc-budget] Re: PROPOSAL FROM NAMES COUNCIL BUDGET COMMITTEE
ON
> > > THE ADMINISTRATIO N OF DNSO VOLUNTARY FUND
> > >
> > >
> > > Dear Roger:
> > >
> > > Thank you for your letter conveying the Names Council resolution
> > > regarding ICANN administration of DNSO funds. Louis and I would like
> > > to confirm that we accept both the Names Council's understanding of
> > > ICANN's offer and acknowledge the Council's acceptance of our offer.
> > >
> > > We look forward to being of service to the Names Council in this
regard.
> > >
> > > Stuart
> > >
> > > At 12:19 PM -0400 4/9/01, Cochetti, Roger wrote:
> > > >Stuart and Louis-
> > > >
> > > >As you will recall, over the past several months, the DNSO Names
> > Council's
> > > >Budget Committee has been designing a structure for the
administration of
> > > >the funds that we expect to be voluntarily donated later this year to
the
> > > >DNSO. During our consideration of this subject, ICANN management
> > > represented
> > > >to us that it would be willing to enter into an agreement with the
Names
> > > >Council under which ICANN management would be willing to serve as a
> > > >custodian for the DNSO of the funds that are voluntarily donated to
the
> > > >DNSO.  Under this custodial relationship, as the Budget Committee
> > discussed
> > > >it with ICANN management, ICANN management would be responsible for
> > > >faithfully executing financial decisions of the Names Council or its
> > > >designee, unless ICANN management feels that the execution by ICANN
> > > >management of any particular instruction would either be illegal or
would
> > > >jeopardize ICANN's tax exempt status.  These decisions would mainly
> > involve
> > > >the deposit or release of funds donated to the DNSO.
> > > >
> > > >The Council has asked the Committee to resolve this administrative
matter
> > > >quickly in order that the solicitation and generation of funds for
the
> > > >voluntary fund can get underway.  Accordingly, the NC Budget
Committee
> > > >approved the attached resolution last week in which we accept ICANN's
> > offer
> > > >to administer these voluntarily-collected funds under defined
> > > circumstances.
> > > >Because we are anxious to proceed with this matter, the Committee
asks
> > that
> > > >you both confirm that you accept our understanding of your offer; and
> > > >acknowledge our acceptance of your offer within five days of today.
> > > >
> > > >As an aside, I would note that the administration of these voluntary
> > funds
> > > >is distinct from  -- but not entirely un-related to -- the
administration
> > > of
> > > >the funds that are collected from the DNSO Constituencies for dues
> > payments
> > > >to the DNSO.  The funds generated by the dues paid annually by the
DNSO's
> > > >seven Constituencies have been administered by ICANN management since
> > 1999
> > > >(without any formal agreement) and the Budget Committee will now
begin an
> > > >examination of the administration of the funds generated by assessed
> > > >Constituency dues.
> > > >
> > > >Thanks for your cooperation on this,
> > > >
> > > >Roger Cochetti,
> > > >Chair
> > > >Names Council Budget Committee
> > > >
> > > >
> > >
> >
>===========================================================================
> > > =
> > > >=========================================
> > > >
> > > >
> > > >
> > > >The NC Budget Committee resolves to accept the offer by ICANN to
> > administer
> > > >DNSO funds on the understanding that:
> > > >* ICANN will charge no administration fee
> > > >* ICANN management will dispense these funds according to
instructions
> > > >from the Names Council or its designee, unless ICANN formally
notifies
> > the
> > > >Names Council and its Budget Committee that  to do so would either be
> > > >illegal or jeopardize ICANN's tax status.
> > > >
> > > >To ensure that arrangements for the administration of DNSO funds are
> > > >completed in a timely manner, the Budget Committee requests ICANN
> > > >confirmation within 5 days to the arrangements outlined above.
> > > >
> > > >The Budget Committee further resolves that, in the event that ICANN
is no
> > > >longer willing to manage DNSO funds, it will  proceed with the
> > > establishment
> > > >of a custodial relationship for its voluntary funds by a non-profit
> > > >corporation that would be organized in, and under the laws of,
France;
> > > >recognizing that this French non-profit organization may establish a
bank
> > > >account for the DNSO's voluntary fund with a bank either inside or
> > > >outside of France.
> > >
> > > --
> > >
> > > __________________
> > > Stuart Lynn
> > > President and CEO
> > > ICANN
> > > 4676 Admiralty Way, Suite 330
> > > Marina del Rey, CA 90292
> > > Tel: 310-823-9358
> > > Fax: 310-823-8649
> > > Email: lynn@icann.org
> >
>
> --
> Nilda Vany Martinez Grajales
> IT Specialist
> Sustainable Development Networking Programme/Panama
> Tel: (507) 230-4011 ext 213
> Fax: (507) 230-3455
> e-mail: vany@sdnp.org.pa
> http://www.sdnp.org.pa
>