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[nc-budget] NAMES COUNCIL BUDGET COMMITTEE
Further to my attached note of July 26, I would like to add one item to the
agenda for tomorrow's Budget Committee teleconference: the status and
outlook for our current fund-raising campaign [ i.e. voluntary donations ]
The campaign, which is aimed at raising $120K in donations [ $60K excluding
the VeriSign matching donations ] has gotten off to a slow start. We need
to spend some time discussing how to jump-start it.
As you know, these funds are intended to be used to cover the costs of
professional support for the Names Council and if we fail to raise them, the
Council performance will continue to suffer.
Also, with regard to the agenda item on delinquent payments by DNSO
Constituencies, we need to determine the intent of the Council's earlier
decision to apply sanctions on Constituencies that are late in paying their
DNSO dues. Specifically, we need to determine whether the intent was to
apply the penalties to late-paying Constituencies regardless of the year in
which their delinquency arises, or whether the intent of the Council's
resolution was to apply the sanctions only to Constituencies who are late
paying for the 2001 dues.
If we conclude that the Council intended to apply the penalties for failures
to pay pre-2001 dues, then my calculation is that three Constituencies (the
ccTLD, the Non-Commercial, and the ISP Constituencies ) have passed the 120
day delinquency date and are subject to their loss of their voting
privileges in the Names Council.
If we conclude that the Council intended to apply these procedures for
failures to pay 2001 and later dues, then my calculation is that three
Constituencies will lose their voting privileges on August 18 (120 days
after the April 18th date of the DNSO invoice to them): the Business, the
ccTLD, and the ISP Constituencies. [ ICANN management did not invoice the
Non-Commercial Constituency on April 19th, and does not seem to have
invoiced them until July of 2001, in which case the clock for that
Constituency would seem to have not started ticking until about three months
later then the others.]
Finally, we need to revisit the DNSO's 2001 budget in light of changed
circumstances: (1) We have not had professional staff support, and thus
have not incurred the operating costs of such, since January....nor are we
likely to have professional staff support on board prior to the fourth
quarter of this year. Thus, we need to budget only one quarter, not four
quarters, of such support; and (2) Considering that we have agreed to pay
AFNIC $5,000 per month commencing in April and that the Search Subcommittee
seems to be moving towards an expense for Web and Listserv hosting services
that will be well in excess of the annual $30,000 budgeted for this item, we
clearly need to revise the amount budgeted for this item. By the end of
August, we will have committed $25,000 of the total of $30,000 in the budget
for AFNIC expenses alone. My sense is that we need to increase the budget
allocation for this item from $30,000 in 2001 to $70,000.
Accordingly, I would propose the following changes to the DNSO 2001 budget:
ITEM ORRIGINAL
BUDGET COMMITTED YTD PROPOSED REVISED BUDGET
Administrative $12,000 $2,308.16
$12,000
> Telecommunications $18,100
0 $18,100
> Travel $25,500
0 $10,000
> Web/Listserv Maintenance $30,000
$35,000 $70,000
> Language Translations $10,000 0
$5,000
> Professional Services $12,000
0 $5,000
Contingency $35,000
0 $22,500
TOTAL $107,600 (+
Contingency) $37,308.16 $120,700 (+Contingency)
-----Original Message-----
From: Cochetti, Roger
Sent: Thursday, July 26, 2001 7:31 AM
To: 'ceo@vany.org'; Ustick, Charon
Cc: nc-budget@dnso.org; erica.roberts@bigpond.com; kstubbs@corenic.org;
Cochetti, Roger
Subject: AGENDA/OK WE WILL ONCE AGAIN CANCEL THE BUDGET COMMITTEE
TELECON
Based on Elizabeth's late request and Vany's support for a postponement, I
am reluctantly postponing the Budget Committee telecon until next week. It
is important to note, however, that during the summer, we will never find a
time that is convenient for everyone and that -- much as I admire Philip -
he is not a regular member of the Committee; he is an ex-officio member
because of his role as Names Council Chair [he could join as a regular
member if he wanted to do so.]
So we'll get back to everyone to find a time that is most convenient for the
most people next week.
In the meantime, here is the proposed agenda and some background materials
for the next meeting. There are basically two matters that we must address.
PROPOSED AGENDA FOR JULY MEETING OF NAMES COUNCIL BUDGET COMMITTEE
1. Application of Sanctions to DNSO Constituencies for their failure to pay
their mandatory DNSO dues
2. Revising and Updating 2001 DNSO Budget in light of the costs of
outsourcing Webserv and Listser functions
CURRENT STATE OF CONSTITUENCIES' PAYMENTS TO DNSO
> From: Louis Touton [mailto:touton@icann.org]
> Sent: Thursday, July 19, 2001 9:59 PM
> To: Roger Cochetti
> Cc: Diane Schroeder
> Subject: RE: [nc-budget] Status on DNSO Finances
>
> Roger,
>
> The business constituency, ccTLD constituency and the ISP constituency
> were billed on April 18. The noncommercial constituency
> hasn't yet been sent an invoice for the 3rd call-we inquired whether
> they wanted us to send individual invoices to the constituency members
> and I don't think we had a response. We recently talked to Milton
> Mueller about this; he said he was getting ready to solicit
> contributions from his constituents.
>
> Louis
>
> -----Original Message-----
> From: Cochetti, Roger [mailto:RCochetti@verisign.com]
> Sent: Wednesday, July 18, 2001 1:51 PM
> To: 'Louis Touton'; nc-budget@dnso.org
> Cc: Diane Schroeder; Stuart Lynn
> Subject: RE: [nc-budget] Status on DNSO Finances
>
> Louis-
>
> You will recall that the Council adopted procedures that go into effect
> when
> a Constituency fails to make full payment of its dues by a certain
> number of
> days after the invoice was sent [not received]. Evidently, four
> Constituencies are currently in arrears for their 2001 dues, but I
> cannot
> tell from this table how far they are behind in their payments.
>
> Can you clarify the dates on which each of these invoices for 2001 dues
> were
> sent?
>
> Roger
>
> -----Original Message-----
> From: Louis Touton [mailto:touton@icann.org]
> Sent: Wednesday, July 11, 2001 2:19 PM
> To: nc-budget@dnso.org
> Cc: Diane Schroeder; Stuart Lynn
> Subject: [nc-budget] Status on DNSO Finances
>
> To the DNSO/NC Budget Committee:
>
> Here is an updated summary of the DNSO funds held by ICANN. Please note
> that some of the Total Funds on Hand may be subject to the interim
> secretariat commitment that the NC made, which we understand is still
> subject to unfulfilled conditions.
>
> If you have any questions on this, please feel free to ask.
>
> Best regards,
>
> Louis Touton
>
> ======================
> Amounts in US$.
>
> Receipts:
> 1st Call 2nd Call 3d
Call Total Recd
> Business Constitutency $5,000.00 $13,642.86 $0.00
$18,642.86
> ccTLD Constituency $5,000.00 $1,292.59
$0.00 $6,292.59
> gTLD Constituency $5,000.00 $13,642.86 $15,371.00
$34,013.86
> IP Constituency $5,000.00 $13,642.86
$15,371.00 $34,013.86
> ISP Constituency $5,000.00 $0.00 $0.00
$5,000.00
> NCDNHC $5,000.00 $0.00
$50.00 $5,050.00
> Registrars Constituency $5,000.00 $13,642.86 $16,857.14
$35,500.00
> Total Paid $35,000.00 $55,864.03
$47,649.14 $138,513.17
> Total Called For $35,000.00 $95,500.00
$107,597.00
>
> Other Donations $9,050.00
> Constituency Donations $138,513.17
> Total Donations
$147,563.17
> Earned Interest &
> (Bank Charges) $1,487.46
> Disbursements
$(14,008.16)
> Total Funds on Hand $135,042.47
NC PROCEDURES FOR CONSTITUENCIES PAYMENT OF DUES
Regarding the procedures of the Budget Committee, the Committee decided that
its meetings should not be routinely open, but rather should be open to
members of the Committee and any member of the Names Council who would like
to observe. The Committee reached this conclusion because:
(1) it often discusses financially sensitive information; (2) members
felt that the work of the Committee would benefit greatly by an atmosphere
in which innovative ideas could be floated; and most importantly, (3) all of
the Committee's reports to the Council and actions by the Council are
publicly accessible.
Regarding procedures to address the failure of DNSO Constituencies to pay
their assessed dues, the Committee discussed this matter during three
different meetings and in its January meeting agreed to propose to the
Council the following procedures:
>From the date that invoices are mailed/e-mailed to representatives of
Constituencies, if payment is not received by the DNSO or its agent by:
** 30 days, the Constituency is sent a reminder letter and another
invoice
** 60 days, the Constituency is sent a delinquency notice and the
delinquency notice is posted on the DNSO Website
** 90 days, the Constituency is sent a "show cause notice" (in which they
are asked to show cause as to why their voting rights in the Names Council
should not be suspended) and they are charged a 5% late payment fee to cover
the cost to the DNSO of the cost of money. The 5% penalty is added to that
Constituency's dues for the next (not the current) DNSO budget year.
** 120 days, the Constituency is sent a "final notice to pay" and
charged an additional 5% late payment fee, which is also due as a added
payment for their next year's DNSO dues
** 180 days, the voting rights, but not the right to participate, of that
Constituency's representatives to the Names Council are suspended until such
time as the DNSO or its agent receives all past due amounts including the
varies late payment fees.
2001 DNSO BUDGET AS APPROVED BY NC
> As a result of the above, the Committee concluded that it would
> construct a proposed DNSO 2001 budget based on the assumptions that there
> would be at least a $35,000 carry over of funds from 2000 to 2001 and that
> the voluntary fund that is planned would come into operation and it would
> be used to cover the costs of professional support for the DNSO in 2001.
> Consequently, the Committee's budget analysis assumes that no funds from
> the regular budget are allocated for professional support and that in
> setting 2001 dues for the DNSO constituencies, a roughly $35,000 beginning
> DNSO balance should be presumed at 1 January 2001.
>
> Using these assumptions, the Committee proposes ( by a majority but
> not a unanimous vote) an expense budget for the DNSO for 2001 of $107,600,
> consisting of the following general categories of expense and the
> reservation of the $35,000 in unused funds from 2000 for contingency
> spending in 2001:
>
> Administrative $12,000
> Telecommunications $18,100
> Travel $25,500
> Web/Listserv Maintenance $30,000
> Web casting $0
> Language Translations $10,000
> Professional Services $12,000
>
-----Original Message-----
From: ceo@vany.org [mailto:ceo@vany.org]
Sent: Wednesday, July 25, 2001 10:52 PM
To: custick@verisign.com
Cc: nc-budget@dnso.org; erica.roberts@bigpond.com; kstubbs@corenic.org;
ceo@vany.org
Subject: [nc-budget] Re: Reminder of Names Council Budget Committee
teleconference
Hi to all:
I don't have any inconvenience in postpone the teleconference in order for
accomodate the schedule of Paul and Phillipe.
Cheers
Vany
:-)
On Tue, 24 July 2001, "Ustick, Charon" wrote:
>
> This is a reminder of the upcoming Names Council Budget Committee
> teleconference set for Thursday, July 26 EST - 9am / Paris - 3pm /
> Hobart-Melbourne - 11pm
>
>
> AUDIO ACCESS INFORMATION:
> ==========================
> CALL DATE: JUL-26-2001 (Thursday)
> CALL TIME: 09:00 AM EASTERN TIME
> USA Toll Free Number: 877-602-6814
> USA Toll Number: +1-415-228-3896
> PASSCODE: 24719
> LEADER: Mr Roger Cochetti
>
> -Charon Ustick
> Assistant to Roger Cochetti
> VeriSign Policy Office, Washington DC
> 202-973-6604
Nilda Vany Martinez Grajales
Information Technology Specialist
Sustainable Development Networking Programme/Panama
http://www.sdnp.org.pa
e-mail: vany@sdnp.org.pa
Tel: (507) 230-4011 ext 213
Tel: (507) 230-3455
Fax: (507) 230-3646
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