[nc-budget] AGENDA/OK WE WILL ONCE AGAIN CANCEL THE BUDGET COMMITTEE TELECON

["Cochetti, Roger" <RCochetti@verisign.com>]

Based on Elizabeth's late request and Vany's support for a postponement, I
am reluctantly postponing the Budget Committee telecon until next week.  It
is important to note, however, that during the summer, we will never find a
time that is convenient for everyone and that  -- much as I admire Philip -
he is not a regular member of the Committee;  he is an ex-officio member
because of his role as Names Council Chair [he could join as a regular
member if he wanted to do so.]

So we'll get back to everyone to find a time that is most convenient for the
most people next week.

In the meantime, here is the proposed agenda and some background materials
for the next meeting.  There are basically two matters that we must address.


PROPOSED AGENDA FOR JULY MEETING OF NAMES COUNCIL BUDGET COMMITTEE
1. Application of Sanctions to DNSO Constituencies for their failure to pay
their mandatory DNSO dues
2. Revising and Updating 2001 DNSO Budget in light of the costs of
outsourcing Webserv and Listser functions

CURRENT STATE OF CONSTITUENCIES' PAYMENTS TO DNSO

> From:	Louis Touton [mailto:touton@icann.org]
> Sent:	Thursday, July 19, 2001 9:59 PM
> To:	Roger Cochetti
> Cc:	Diane Schroeder
> Subject:	RE: [nc-budget] Status on DNSO Finances
> 
> Roger,
> 
> The business constituency, ccTLD constituency and the ISP constituency
> were billed on April 18.  The noncommercial constituency
> hasn't yet been sent an invoice for the 3rd call-we inquired whether
> they wanted us to send individual invoices to the constituency members
> and I don't think we had a response.  We recently talked to Milton
> Mueller about this; he said he was getting ready to solicit
> contributions from his constituents.
> 
> Louis
> 
> -----Original Message-----
> From:	Cochetti, Roger [mailto:RCochetti@verisign.com]
> Sent:	Wednesday, July 18, 2001 1:51 PM
> To:	'Louis Touton'; nc-budget@dnso.org
> Cc:	Diane Schroeder; Stuart Lynn
> Subject:	RE: [nc-budget] Status on DNSO Finances
> 
> Louis-
> 
> You will recall that the Council adopted procedures that go into effect
> when
> a Constituency fails to make full payment of its dues by a certain
> number of
> days after the invoice was sent [not received].   Evidently, four
> Constituencies are currently in arrears for their 2001 dues, but I
> cannot
> tell from this table how far they are behind in their payments.
> 
> Can you clarify the dates on which each of these invoices for 2001 dues
> were
> sent?
> 
> Roger
> 
>  -----Original Message-----
> From:	Louis Touton [mailto:touton@icann.org]
> Sent:	Wednesday, July 11, 2001 2:19 PM
> To:	nc-budget@dnso.org
> Cc:	Diane Schroeder; Stuart Lynn
> Subject:	[nc-budget] Status on DNSO Finances
> 
> To the DNSO/NC Budget Committee:
> 
> Here is an updated summary of the DNSO funds held by ICANN.  Please note
> that some of the Total Funds on Hand may be subject to the interim
> secretariat commitment that the NC made, which we understand is still
> subject to unfulfilled conditions.
> 
> If you have any questions on this, please feel free to ask.
> 
> Best regards,
> 
> Louis Touton
> 
> ======================
> Amounts in US$.
> 
> Receipts:
>                           1st Call   	 2nd Call  	3d Call
Total Recd
	
> Business Constitutency   	$5,000.00  	$13,642.86     	$0.00
$18,642.86
> ccTLD Constituency       	$5,000.00   	$1,292.59
$0.00   		$6,292.59
> gTLD Constituency        	$5,000.00    	$13,642.86  	$15,371.00
$34,013.86
> IP Constituency          	$5,000.00       	$13,642.86
$15,371.00  	$34,013.86
> ISP Constituency         	$5,000.00      	$0.00       	$0.00
$5,000.00
> NCDNHC                   	$5,000.00        	$0.00
$50.00   	$5,050.00
> Registrars Constituency  	$5,000.00    	$13,642.86  	$16,857.14
$35,500.00
> Total Paid              		$35,000.00        $55,864.03
$47,649.14	$138,513.17
> Total Called For        	$35,000.00  	$95,500.00 	$107,597.00
> 
> Other Donations            $9,050.00
> Constituency Donations   $138,513.17
> Total Donations          $147,563.17
> Earned Interest &
>    (Bank Charges)          $1,487.46
> Disbursements            $(14,008.16)
> Total Funds on Hand      $135,042.47






NC PROCEDURES FOR CONSTITUENCIES PAYMENT OF DUES

Regarding the procedures of the Budget Committee, the Committee decided that
its meetings should not be routinely open, but rather should be open to
members of the Committee and any member of the Names Council who would like
to observe.  The Committee reached this conclusion because:
(1)	it often discusses financially sensitive information; (2) members
felt that the work of the Committee would benefit greatly by an atmosphere
in which innovative ideas could be floated; and most importantly, (3) all of
the Committee's reports to the Council and actions by the Council are
publicly accessible.

Regarding procedures to address the failure of DNSO Constituencies to pay
their assessed dues, the Committee discussed this matter during three
different meetings and in its January meeting agreed to propose to the
Council the following procedures:
>From the date that invoices are mailed/e-mailed to representatives of
Constituencies, if payment is not received by the DNSO or its agent by:
** 30 days, the Constituency is sent a reminder letter and another
invoice
** 60 days, the Constituency is sent a delinquency notice and the
delinquency notice is posted on the DNSO Website
** 90 days, the Constituency is sent a "show cause notice" (in which they
are asked to show cause as to why their voting rights in the Names Council
should not be suspended) and they are charged a 5% late payment fee to cover
the cost to the DNSO of the cost of money.  The 5% penalty is added to that
Constituency's dues for the next (not the current) DNSO budget year.
** 120 days, the Constituency is sent a "final notice to pay" and
charged an additional 5% late payment fee, which is also due as a added
payment for their next year's DNSO dues
** 180 days, the voting rights, but not the right to participate, of that
Constituency's representatives to the Names Council are suspended until such
time as the DNSO or its agent receives all past due amounts including the
varies late payment fees.




2001 DNSO BUDGET AS APPROVED BY NC


> 	As a result of the above, the Committee concluded that it would
> construct a proposed DNSO 2001 budget based on the assumptions that there
> would be at least a $35,000 carry over of funds from 2000 to 2001 and that
> the voluntary fund that is planned would come into operation and it would
> be used to cover the costs of professional support for the DNSO in 2001.
> Consequently, the Committee's budget analysis assumes that no funds from
> the regular budget are allocated for professional support and that in
> setting 2001 dues for the DNSO constituencies, a roughly $35,000 beginning
> DNSO balance should be presumed at 1 January 2001.
> 
> 	Using these assumptions, the Committee proposes  ( by a majority but
> not a unanimous vote) an expense budget for the DNSO for 2001 of $107,600,
> consisting of the following general categories of expense and the
> reservation of the $35,000 in unused funds from 2000 for contingency
> spending in 2001:
> 
> 	Administrative		$12,000
> 	Telecommunications	$18,100
> 	Travel			$25,500
> 	Web/Listserv Maintenance	$30,000
> 	Web casting			$0
> 	Language Translations	$10,000
> 	Professional Services 	$12,000
> 







 -----Original Message-----
From: 	ceo@vany.org [mailto:ceo@vany.org] 
Sent:	Wednesday, July 25, 2001 10:52 PM
To:	custick@verisign.com
Cc:	nc-budget@dnso.org; erica.roberts@bigpond.com; kstubbs@corenic.org;
ceo@vany.org
Subject:	[nc-budget] Re: Reminder of Names Council Budget Committee
teleconference

Hi to all:

I don't have any inconvenience in postpone the teleconference in order for
accomodate the schedule of Paul and Phillipe.

Cheers
Vany
:-)

On Tue, 24 July 2001, "Ustick, Charon" wrote:

> 
> This is a reminder of the upcoming Names Council Budget Committee
> teleconference set for Thursday, July 26 EST - 9am / Paris - 3pm /
> Hobart-Melbourne - 11pm
> 
> 
> AUDIO ACCESS INFORMATION:
>  ==========================
>  CALL DATE:         JUL-26-2001  (Thursday)
>  CALL TIME:         09:00 AM EASTERN TIME
>  USA Toll Free Number: 877-602-6814
>  USA Toll Number: +1-415-228-3896
>  PASSCODE: 24719
>  LEADER:            Mr Roger Cochetti
> 
> -Charon Ustick
> Assistant to Roger Cochetti
> VeriSign Policy Office, Washington DC
> 202-973-6604

Nilda Vany Martinez Grajales
Information Technology Specialist
Sustainable Development Networking Programme/Panama
http://www.sdnp.org.pa 
e-mail: vany@sdnp.org.pa
Tel: (507) 230-4011 ext 213
Tel:  (507) 230-3455
Fax: (507) 230-3646
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