RE: [nc-budget] NEXT STEPS IN THE ADMINISTRATION OF DNSO VOLUNTAR Y FUND

[Nilda Vany Martinez Grajales <vany@sdnp.org.pa>]

Roger:

Excellent news!!!!

About the proposal of Debit Card of Peter LeBlanc, let me remind you that the
use of this without charge is only within USA.   Outside USA, to use it you
have to pay for this transfers which, for many banks it is about 4% of the
ammount debited.  And also many ATM machines has a limit to debit.  So imagine
that if the limit is $1000.00 and you have to debit $2000.00, then you have to
do two transactions and at the end you are paying fees higher than wire
transfers.   That's why Credit Card is better:  because you can go and pay it,
and the credit card holder doesn't have to pay any fee for doing payments.   
(of course, only for cash advances, but this is not why we suggested the use
of a credit card)

Just for as a note.  Here in Panama there is bank that the only fee for ATM
transactions done outside Panama is $3.00 regardless the ammount debited.

Cheers
Vany




El vie, 20 abr 2001, escribiste:
> Vany et al-
> 
> Somewhat to my own surprise, ICANN management is now comfortable with the
> creation of two separate accounts for the DNSO voluntary funds:  one for
> funds held in the short term and the other for funds  held in the long term
> (As a separate matter, they will now do the same thing for the DNSO's
> assessed dues funds.), but their accountants have great difficulty with the
> use of a credit card, since their policy only permits disbursements from
> accounts under their control by officers of ICANN.
> 
> Accordingly, here's my draft resolution for the next Names Council meeting.
> Please give me any comments ASAP.
> 
> Roger
> 
> ---------------------------------------------------
> 
> The Council authorizes the Budget Committee to
> 
> (1) conclude a Memorandum of Understanding with ICANN management on behalf
> of the DNSO, under which ICANN management will serve as a custodian for the
> funds raised by voluntary donations to the DNSO; In such a custodial role,
> ICANN management will deposit and disburse funds as directed by the Council
> or its Budget Committee, unless ICANN management reports to both that doing
> so would in ICANN management's view either be illegal or jeopardize ICANN's
> own tax status; and
> 
> (2) begin immediately an effort to raise and collect voluntary donations to
> the DNSO, which donations will be administered through the above procedure;
> and
> 
> (3) authorize and direct individual expenditures from the donated funds
> described above, according to the terms of the 2001 DNSO budget approved by
> the Names Council, for up to $5,000.00.  Any individual expenditure
> exceeding $5,000.00 will require authorization from the Names Council; and
> 
> (4) authorize and direct individual expenditures from assessed dues
> collected from DNSO Constituencies, according to the terms of the 2001 DNSO
> budget approved by the Names Council, for up to $5,000.00.  Any individual
> expenditure exceeding $5,000.00 will require authorization from the Names
> Council.              
> 
>  -----Original Message-----
> From: 	Nilda Vany Martinez Grajales [mailto:vany@sdnp.org.pa] 
> Sent:	Thursday, April 19, 2001 1:47 PM
> To:	Cochetti, Roger
> Cc:	nc-budget@dnso.org
> Subject:	RE: [nc-budget] NEXT STEPS IN THE ADMINISTRATION OF DNSO
> VOLUNTAR Y FUND
> 
> Hi Roger:
> 
> 
> On Wed, 18 Apr 2001, Cochetti, Roger wrote:
> 
> > Thanks Vany.  I've put my comments on your comments IN CAPS TO MAKE IT
> > EASIER TO READ.
> You are welcome :-)
> 
> > ACTUALLY I DO NOT EXPECT THAT ICANN MANAGEMENT WILL OPEN A SEPARATE BANK
> > ACCOUNT FOR THESE FUNDS, BUT RATHER KEEP THEM CO-MINGLED WITH THERE
> GENERAL
> > CASH ACCOUNTS, BUT REPORT TO US SEPARATELY ON THE AMOUNTS....I DOUBT IT
> > MAKES MUCH DIFFERENCE TO US WHETHER THERE IS A BANK ACCOUNT WITH THE NAME
> > "DNSO VOLUNTARY FUND" ON IT, BUT THE ADMINISTRATIVE/TAX ASPECTS OF OPENING
> > UP AND MARINATING SEPARATE BANK ACCOUNTS CAN BE SUBSTANTIAL
> >
> > WE PROPOSED AT AN EARLIER STAGE THAT WE SHOULD RECEIVE INTEREST ON ANY
> FUNDS
> > THAT ICANN MANAGEMENT ADMINISTERS FOR US AND THEY WERE NOT WILLING TO
> AGREE
> > TO THIS
> I think it would be easier to have separate banking accounts because in this
> way, it would be easier for ICANN and for us to have things in order and
> organized, also, in this way, no one has to recalculate totals, things
> are easier to identify, etc.
> This is an account that will have a lot of activity, and I think that
> having another bank account at the name of ICANN (but make clear in the MoU
> the
> acount number) would make things easier to manage funds for all.
> 
> About interests earning, I would like to know what reason they gave to
> such funds doesn't earns interests: tax exemption status that doesn't
> allows to any non-profit organization earn interests, or difficult in
> calculating interests because the funds would be in the same account than
> general account?
> 
> 
> > Which reasons? Not enough funds?  A unilateral decision of the ICANN
> > management?
> > Does the NC wants that ICANN management have the power to prevent funds
> > disbursement?  If yes, which reasons would be valid for such unilateral
> > denial
> > of funds?
> >
> > I THINK MY EXCHANGE OF NOTES WITH STUART LYNN ALREADY ADDRESSES
> > THIS....THERE ARE TWO GENERAL CIRCUMSTANCES UNDER WHICH WE HAVE AGREED
> ICANN
> > MANAGEMENT MAY REFUSE TO MAKE A DISBURSEMENT AS DIRECTED:  IF ICANN
> > MANAGEMENT FEELS THAT THE DISBURSEMENT WOULD:  (1) BE ILLEGAL; OR (2)
> > JEOPARDIZE THEIR TAX STATUS.  THERE ARE NO OTHER CATEGORIES PERMITTED.
> > HOWEVER WE MUST NOW DEFINE A LITTLE BIT MORE WHAT EACH CATEGORY MEANS AND
> > CLARIFY EXACTLY HOW WE WILL BE NOTIFIED BY ICANN MANAGEMENT THAT THEY ARE
> > EXERCISING THEIR RIGHT TO REFUSE TO MAKE A DISBURSEMENT
> Excellent!
> 
> 
> > > If you have any thought son any additional areas in which we need
> > > clarification from ICANN management, please let me know asap.
> >
> > Covering of fees for wire  transfers, banking transfers, etc:  who wil
> cover
> > these fees, the payer or the payee?
> >
> > IN MY EXPERIENCE, THE FEES FOR A WIRE TRANSFER ARE COVERED BY THE SENDER,
> SO
> > IN THIS CASE IF WE DIRECTED ICANN MANAGEMENT TO MAKE A DISBURSEMENT BY
> WIRE
> > TRANSFER, I ASSUME THAT THEY WOULD DO SO AND CHARGE OUR ACCOUNT FOR THE
> > BANK'S FEES ASSOCIATED WITH THE WIRE TRANSFER....IT WOULD BE AWKWARD TO
> > REQUIRE THE PAYEE (E.G. A CONSULTANT TO US) TO COVER THESE COSTS
> In my experience, I realized that many organizations and even ICANN do the
> following:  If the amount to pay is $1500.00, and the fee is $25.00 for a
> wire transfer, then ICANN substracts $25.00 for pay the wire transfer, and
> then the payee only receieves $1475.00.  This is an example, but this is
> very common. That's why I ask what will be our policy in this.  And if,
> for example, the DNSO has to pay $1500.00 and adding to it, it will pay
> $25.00 to the bank without affecting the original total to transfer, then
> it would be very nice.
> 
> 
> > Confirmation of authorization of disbursement using digital signature
> and/or
> > digital certicate.
> >
> > GOOD IDEA...ICANN SHOULD USE THESE MORE WIDELY ANYWAY
> Lets do it !!
> 
> > > In addition, I believe that we now need a Names Council
> > >Resolution that sets  forth the procedures for authorizing disbursements
> of
> > >these funds (i.e. who > has the authority to instruct ICANN management to
> > make
> > a disbursement).
> > > My suggestion is that the Names Council delegate to the Budget Committee
> > the
> > > authority to authorize expenditures from (by majority vote of the full
> > > membership of the Committee)
> >
> >
> > I think we should add one more vote that would be a person not belong to
> the
> > committee but a member of the Names Council.  Maybe the NC Chair?
> > So the total of votants would be: The NC-Budget Commitee plus the NC
> Chair.
> > However, to make a votation for authorize payment, it is needed a minimum
> > quorum.  Whatever be the minimum quorum always the NC Chair should be
> > present.
> >
> > THE NC CHAIR IS AN EX-OFFICIO MEMBER OF THE BUDGET COMMITTEE, SO HE/SHE
> MAY
> > PARTICIPATE IN BC MEETINGS AT WILL...I WOULD NOT GO ANY FURTHER THAN THAT
> I think that should be mandatory that in any decision of budget NC-Chair
> shoul participate.
> 
> > > the voluntary funds of up to $10,000 and that
> > > expenditures of greater than $10,000 be approved by the full Names
> > Council.
> > > Separately, I believe that the Names Council should delegate the same
> > > limited spending authority to the Budget Committee for funds in the
> > assessed
> > > dues from the DNSO Constituencies.
> >
> > 1.  I think that $10000.00 is too much.  I think that up to $5000.00 in
> > expenditures is ok for no need authorization of the full NC, if it is in
> the
> > aprooved budget.
> >
> >
> > I WON'T ARGUE THE POINT, BUT I THINK $5K IS TOO LOW
> Then? which number do you like?   $6500.00?
> 
> > 2.  If it the expenditure wasn't in the budget, then need authorization of
> > the
> > full NC if it is more than $2500.00
> >
> > WE HAVE A SUBSTANTIAL "MISCELLANEOUS" CATEGORY IN THE BUDGET SO THAT
> SHOULD
> > COVER "UNBUDGETED" ITEMS...IF IT DOES NOT, THEN I THINK WE SHOULD GO BACK
> TO
> > THE COUNCIL WITH A REVISED BUDGET
> Ok
> 
> 
> And...what do you think about the proposal of Elizabet to also issue a
> Credit Card?   It would simplify many payments to do.
> 
> Cheers
> Vany
> 
> 
> -- 
> Nilda Vany Martinez Grajales
> IT Specialist
> Sustainable Development Networking Programme/Panama
> Tel: (507) 230-4011 ext 213
> Fax: (507) 230-3455
> e-mail: vany@sdnp.org.pa
> http://www.sdnp.org.pa
-- 
Nilda Vany Martinez Grajales
IT Specialist
Sustainable Development Networking Programme/Panama
Tel: (507) 230-4011 exrt 213
Fax: (507) 230-3455
e-mail:  vany@sdnp.org.pa
http://www.sdnp.org.pa