Re: [nc-budget] NEXT STEPS IN THE ADMINISTRATION OF DNSO VOLUNTARY FUND

[Nilda Vany Martinez Grajales <vany@sdnp.org.pa>]

Hi Elizabeth:

This is a good idea also.  Usually banks in USA offers even credit cards with
no year fee and very low interest.    In this event it should be a Corporative
Credit Card type.  Also we have to decide who will be responsible for the use
of the credit card (the person designated by ICANN to perfom disbursment, the
Budget Commitee, the Secretariat...)

Also, this is usefull for paying travel expenses as hotel bills, and when DNSO
needs to hire any services while on meeting site.  Also this save money because
it is not needed to pay for the wire transfers.

By the way...do we have the decision to tell ICANN in which bank we want our
banking account?  

Cheers
Vany



El mar, 17 abr 2001, Elisabeth Porteneuve escribió:
> Roger,
> 
> I would suggest the open bank account has a possibility to be credited
> with credit cards. It is by far the easiest and probably the most
> interesting when you have to deal with various currencies.
> 
> Elisabeth
> --
> 
> > From owner-nc-budget@dnso.org Tue Apr 17 01:05 MET 2001
> > Message-ID: <DF737E620579D411A8E400D0B77E671D0110D7A0@regdom-ex01.prod.netsol.com>
> > From: "Cochetti, Roger" <RCochetti@verisign.com>
> > To: "'nc-budget@dnso.org'" <nc-budget@dnso.org>
> > Subject: [nc-budget] NEXT STEPS IN THE ADMINISTRATION OF DNSO VOLUNTARY FUND
> > Date: Mon, 16 Apr 2001 18:51:40 -0400
> > MIME-Version: 1.0
> > 
> > I believe that we now have an agreement in principal with ICANN management
> > over the administration of the funds that will be voluntarily collected,
> > which should now pave the way for our actual solicitation of donations.
> > 
> > I will ask ICANN management to draft an MOU that describes in greater detail
> > how the funds will be administered for us by them, addressing specifically:
> > 
> > *to whom checks should be made payable
> > *what reports we will receive on the condition of the funds
> > *to whom we should address instructions on disbursements
> > *how long we should expect it to take for such instructions to be executed
> > *how ICANN management will advise us if they conclude that they cannot
> > comply with a disbursement instruction
> > 
> > If you have any thought son any additional areas in which we need
> > clarification from ICANN management, please let me know asap.
> > 
> > In addition, I believe that we now need a Names Council Resolution that sets
> > forth the procedures for authorizing disbursements of these funds (i.e. who
> > has the authority to instruct ICANN management to make a disbursement).  My
> > suggestion is that the Names Council delegate to the Budget Committee the
> > authority to authorize expenditures from (by majority vote of the full
> > membership of the Committee) the voluntary funds of up to $10,000 and that
> > expenditures of greater than $10,000 be approved by the full Names Council.
> > 
> > Separately, I believe that the Names Council should delegate the same
> > limited spending authority to the Budget Committee for funds in the assessed
> > dues from the DNSO Constituencies.
> > 
> > Without these delegations of authority, it could appear that every single
> > expenditure of both voluntary and assessed funds would require the approval
> > of the entire Council, which seems a great waste of their time, particularly
> > since the Council already approved a budget.  
> > 
> > Rather than call another meeting of the Budget Committee to discuss these
> > two proposals (two delegations of authority from the Council to the
> > Committee) I thought I'd circulate them and ask for your comment.
> > 
> > Thanks     
> > 
> > 
> >    
> > 
> > 
> > 
> > -----Original Message-----
> > From: M. Stuart Lynn [mailto:lynn@icann.org]
> > Sent: Thursday, April 12, 2001 11:15 PM
> > To: Cochetti, Roger; Louis Touton (E-mail)
> > Cc: 'nc-budget@dnso.org'
> > Subject: [nc-budget] Re: PROPOSAL FROM NAMES COUNCIL BUDGET COMMITTEE ON
> > THE ADMINISTRATIO N OF DNSO VOLUNTARY FUND
> > 
> > 
> > Dear Roger:
> > 
> > Thank you for your letter conveying the Names Council resolution 
> > regarding ICANN administration of DNSO funds. Louis and I would like 
> > to confirm that we accept both the Names Council's understanding of 
> > ICANN's offer and acknowledge the Council's acceptance of our offer.
> > 
> > We look forward to being of service to the Names Council in this regard.
> > 
> > Stuart
> > 
> > At 12:19 PM -0400 4/9/01, Cochetti, Roger wrote:
> > >Stuart and Louis-
> > >
> > >As you will recall, over the past several months, the DNSO Names Council's
> > >Budget Committee has been designing a structure for the administration of
> > >the funds that we expect to be voluntarily donated later this year to the
> > >DNSO. During our consideration of this subject, ICANN management
> > represented
> > >to us that it would be willing to enter into an agreement with the Names
> > >Council under which ICANN management would be willing to serve as a
> > >custodian for the DNSO of the funds that are voluntarily donated to the
> > >DNSO.  Under this custodial relationship, as the Budget Committee discussed
> > >it with ICANN management, ICANN management would be responsible for
> > >faithfully executing financial decisions of the Names Council or its
> > >designee, unless ICANN management feels that the execution by ICANN
> > >management of any particular instruction would either be illegal or would
> > >jeopardize ICANN's tax exempt status.  These decisions would mainly involve
> > >the deposit or release of funds donated to the DNSO.
> > >
> > >The Council has asked the Committee to resolve this administrative matter
> > >quickly in order that the solicitation and generation of funds for the
> > >voluntary fund can get underway.  Accordingly, the NC Budget Committee
> > >approved the attached resolution last week in which we accept ICANN's offer
> > >to administer these voluntarily-collected funds under defined
> > circumstances.
> > >Because we are anxious to proceed with this matter, the Committee asks that
> > >you both confirm that you accept our understanding of your offer; and
> > >acknowledge our acceptance of your offer within five days of today.
> > >
> > >As an aside, I would note that the administration of these voluntary funds
> > >is distinct from  -- but not entirely un-related to -- the administration
> > of
> > >the funds that are collected from the DNSO Constituencies for dues payments
> > >to the DNSO.  The funds generated by the dues paid annually by the DNSO's
> > >seven Constituencies have been administered by ICANN management since 1999
> > >(without any formal agreement) and the Budget Committee will now begin an
> > >examination of the administration of the funds generated by assessed
> > >Constituency dues.
> > >
> > >Thanks for your cooperation on this,
> > >
> > >Roger Cochetti,
> > >Chair
> > >Names Council Budget Committee
> > >
> > >
> > >===========================================================================
> > =
> > >=========================================
> > >
> > >
> > >
> > >The NC Budget Committee resolves to accept the offer by ICANN to administer
> > >DNSO funds on the understanding that:
> > >* ICANN will charge no administration fee
> > >* ICANN management will dispense these funds according to instructions
> > >from the Names Council or its designee, unless ICANN formally notifies the
> > >Names Council and its Budget Committee that  to do so would either be
> > >illegal or jeopardize ICANN's tax status.
> > >
> > >To ensure that arrangements for the administration of DNSO funds are
> > >completed in a timely manner, the Budget Committee requests ICANN
> > >confirmation within 5 days to the arrangements outlined above.
> > >
> > >The Budget Committee further resolves that, in the event that ICANN is no
> > >longer willing to manage DNSO funds, it will  proceed with the
> > establishment
> > >of a custodial relationship for its voluntary funds by a non-profit
> > >corporation that would be organized in, and under the laws of, France;
> > >recognizing that this French non-profit organization may establish a bank
> > >account for the DNSO's voluntary fund with a bank either inside or
> > >outside of France.
> > 
> > -- 
> > 
> > __________________
> > Stuart Lynn
> > President and CEO
> > ICANN
> > 4676 Admiralty Way, Suite 330
> > Marina del Rey, CA 90292
> > Tel: 310-823-9358
> > Fax: 310-823-8649
> > Email: lynn@icann.org
> >
-- 
Nilda Vany Martinez Grajales
IT Specialist
Sustainable Development Networking Programme/Panama
Tel: (507) 230-4011 exrt 213
Fax: (507) 230-3455
e-mail:  vany@sdnp.org.pa
http://www.sdnp.org.pa